Every now and then a dilemma arises when a user is working on multiple computers – to install OneDrive on each machine or not. I have used different options in the past, but my favorite way of connecting them when they’re not using a machine frequently is to map OneDrive as a network drive. That eliminates slowdowns due to the sudden synchronization of numerous files and possible versioning problems because of infrequent use or shutting down before a file is synchronized.
This is how I do it:
- Have the user login to Office 365 with properly configured IE (I’m not going to discuss it here except that you have to have trusted sites and popups enabled for your tenant on sharepoint, microsoftonline and office.com – research on your own and if you don’t know what they are perhaps you should stop reading any further),
- Have the user open their OneDrive in Office 365 online,
- Switch to Windows Explorer and map a network drive to \\yourtenantname-my.sharepoint.com@ssl\davwwwroot\personal\jdoe_yourdomain_com\documents\ (substitute with correct tenant and domain names in there, and if you don’t know what they are perhaps you should stop reading this now.)
- As always, to prevent frequent disconnects, set IE homepage to your SharePoint company home page (intranet) – that forces them to login to 365 each time they open IE and it has been preserving the 365 network mappings much better than having the portal.office.com set as homepage.
- Tell user if mapping expires with a red ‘X’ on it, they can restore it by opening OneDrive in IE and then clicking on the mapping (doesn’t happen often unless you let multiple users use the same profile, which is a definite no-no in IT best practices).